This week’s how-to post comes with one of the coolest wedding trends out there – food trucks. Everybody loves a good food truck! Whether you’re into mobile grease pits with burgers and wings or taco trucks are more you’re jam, there’s no denying there’s a food truck for you. Now that isn’t to say a food truck is the best way to go. If you want a beautiful catered dinner with small, bite-sized apps and signature cocktails, it doesn’t sound like a food truck is really your style. But if you’re planning for a laid-back, roaming reception then I think a food truck is a fantastic idea!
So now that we’ve settled whether or not you want a food truck wedding, how do you go about doing it? I realize it seems simple – ask them to show up with food for 150, right? Eh, not quite. There are a lot of small logistics that can go into having a food truck make an appearance at your reception. There are also multiple ways to have a food truck. So much to talk about!
Consider your venue.
You want to be sure you choose a venue that allows food trucks and has what is necessary to accommodate a food truck. I didn’t realize before I started working in the wedding industry that a lot of venues have a list of caterers you are required to choose from. Some venues have standards that have to be met in order to put their name on an event and will not allow anyone who does not meet that standard to work at their venue. As an event planner, I can appreciate this. It allows you to know you will be getting quality food and helps break down the list of thousands of caterers to choose from. Also, some venues have on-site catering you must use. Just check before booking your venue. Once you know your food truck is good to go at your venue, I would suggest having a representative from the food truck meet you at the venue so you, your venue, and your food truck are all on the same page. The last thing you want is to find that your food truck is placed in an inconvenient spot because this was not discussed with the venue before hand. I mean, a food truck is great; but you probably don’t want it in every photo. Having a meeting with them at the venue will help reduce the possible problems you could run into later.
Consider the details.
Remember the small things! There are a lot of details that can be overlooked when hiring a food truck instead of a caterer. I would suggest having a list of details to be discussed when meeting with the food truck so you’ve covered all your bases before signing a contract. Remember that a lot of weddings rely on the catering staff to handle so many things that probably go unnoticed. Figure out who is going to clear the plates and glasses? Who is going to empty the trash? If you would like some extra staff for something like that, maybe your food truck can provide that! If not, think about who you need to handle those things since you can no longer rely on a caterer for that. Discuss with your food truck what the food will be served in. Is it served in something that will be easy for your guests to use or is it going to be a huge hassle? Think about the colors of the truck, the packaging, the employee uniforms. Is it going to vibe well with your wedding or clash? If the over-all aesthetic is important to you then these may be some things you want to consider when deciding which food truck you want to hire. Also, the smell! While most of the time the smell of food cooking is great, maybe a truck with some delicious but pungent options is not be the best idea for your wedding day. Finally, ask them to wash the truck prior to coming to your wedding. You don’t want a gross looking food truck serving to your guests!
Consider the menu.
Save your guests some time and effort by paring down the menu to a few items instead of having the food truck serve its full menu. Most likely their full menu will be too large for an event with 100 people or more. If you’re able, pick a few vegetarian or gluten free options. Unless you’re having an intimate wedding, you never know what your guests or their dates could be allergic to. Something else to consider is having the food truck set up a buffet in front of the truck. You don’t want your wedding looking like a New York City street corner with an hour long wait for dinner that trails through the reception site. Also, keep in mind you typically expect 1 food truck for every 75 – 100 guests. So you may want to think about having two food trucks in order to keep up with demand. (Plus that means more options)!
Consider the truck.
Obviously. But I’m thinking more of what you want to accomplish with your food truck. Of course you can have a food truck provide dinner for your guests, but what about dessert instead? Or a food truck for cocktail hour? Did you know there are mobile bars and beer trucks? Instead of having a food truck, hire a mobile bar for cocktail hour. Or have an ice cream or gelato truck come for after dinner. If you like the food truck idea but want to save on expenses, have them come provide late night snacks, like small sliders, so you won’t be purchasing as much. (Although having a food truck can save on costs)!
Ultimately remember that communication is key. Communicate with your food truck, guests, and other vendors to have the food truck wedding of your dreams!